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Event Setup and Vendor Information for Appomattox Outdoor Expo 2023
The Appomattox Outdoor Expoevent is being held on Saturday, August 26, 2023 (10-6pm) & Sunday, August 27th (11-5pm) at the Spring Grove Events Center 4414 Spring Grove Rd Appomattox, VA 24522.
Vendors will have two options for event setup:
- Friday, August 25th from 10:00 am to 7:00 pm by appointment – if you want to setup on Friday you must call (434-352-1544) or send us an email at firstname.lastname@example.org with your vendor name and the time you wish to setup on Friday to ensure that event staff are present and available to direct you to your designated vendor spot. Neither the Appomattox Community & Disaster Relief Organization, nor Spring Grove Events Center will be responsible for anything left unattended before, during, or after the event.
- Saturday, August 26th starting at 8:00 am to 9:30 am. Every vendor will have an assigned vendor space, you will be instructed where to set up at arrival check-in. Please arrive BEFORE 8:30 am so you can be set up before 9:45 am.
Food & Snack Vendors-
The health inspector will be onsite by 8:30 am – please have your necessary food handling permits available/posted.
Please, no theme park pricing! Prices should be reasonable, otherwise folks will be turned off and not patronize your business or return in the following years.
Please also have discounted menu items for our volunteers to purchase meals for $5. You can provide options to the vendor check-in staff upon arrival. They are helping us, as well as you, to succeed and deserve some love. They will be given volunteer credentials for easy identification. Please also provide a list of folks who will be working in your booth so that they may be checked in upon arrival.
Please do not accept any money purchases! We will have an ID and purchase booth set up.
Only those folks with the “Alcohol Tasting” wristbands are allowed to sample and/or purchase any alcohol. A valid ID will be needed to be issued an “Alcohol Tasting” wristband.
Do not give out too much of a sample or allow too many “return samplers” to visit your booth as they will try to drink the day away with samples rather than making purchases.
Beers will be distributed in our 16oz size event glass and cocktails will be 8oz, utilizing the same event glass.
Please STOP tapping any new kegs an hour and a half prior to the end of the event and notify us of any kegs or bottles that are not completely used up by the end of the event.
Wineries & Breweries, please bring your merchandise to sell and provide information about your business!
We provide limited electrical service, so if electricity is needed for your vendor display you MUST bring a (quiet) generator with you. We have running water (hot or cold) plumbed inside the building but not to vendor areas, please plan accordingly. We DO have garbage cans on site for trash disposal. Please use the garbage cans for your trash and clean up your area before departing for the day.
For the safety of everyone attending the event – No one will be allowed to pack up early and drive through the event grounds. You will be able to park extra vehicles in a designated area.
We will have ice for sale at $3 a bag for anyone needing it. If you plan to buy ice through us, please let us know so that we can plan to have enough on hand.
The Cocktail Booth will be the central command center for the event. You can notify volunteers at that tent if you need ice or have a problem.
We look forward to seeing you all at the Appomattox Outdoor Expo!
Chairman, Appomattox Community & Disaster Relief Organization